Associate Director, Project Management

Connecting humankind to its best healthlife is not just our mission at Spectrum; it’s what drives us to “Be Thinkful.” A term we use to encourage innovation, spark creative solutions to our client’s greatest challenges and your invitation to passionately share your unique perspective and ideas. As the only full-service, fully-integrated, science-focused firm that unites global marketing, communications, and media under a single P&L, we specialize in going beyond the science quo to deliver best-in-class work for our clients.

At Spectrum, our team of Project Managers are engineered to be expert facilitators in the delivery of quality omni-channel work. We help to assemble interwoven teams through our proprietary workflow and foster thoughtful planning, collaboration, ingenuity, and optimal outcomes that deliver atomic work for our clients on-budget and on-time

We are currently looking for an Associate Director, Project Management with a fondness for detail, an appreciation for process, and some swagger to boot. This candidate will be entrepreneurial at his/her core; comfortable navigating ambiguity; able to work on various types of creative, digital and social media programs simultaneously; and is a team player with that deep drive to help deliver diverse and innovative programs.

Job Responsibilities

• Responsible for managing 1-2 direct reports, including their workload, work product and successful program delivery
• Manages $5MM+ portfolio of medium-to-high complexity programs across a range of multi-channel program engagements
• Serves as point of escalation for direct reports and cross-functional teams for Program Management expertise
• Drafts statements of work, budget estimates and timelines for multi-channel programs consisting of Communications, Advertising, Med Comms and Public Affairs deliverables
• Liaises with account counterparts in the management of mid to senior-level clients
• Ensures adherence to existing agency processes and protocols
• Identifies areas for improvement and works to implement solutions
• Communicates and manages prioritization of work for key resources, filters requests and assigns as needed
• Maintains high-performing team dynamics through empathy, trust, communication, and collaboration
• Manages financials aspects of programs and is accountable for delivering projects within budget, accurately forecasting and monitoring staff utilization and revenue recognition (in partnership with Account leads)

Desired Skills and Qualifications

• Bachelor’s Degree
• 8+ years agency experience, specifically within healthcare communications, digital and/or creative realm
• Self-motivated, disciplined, fast learner, organized
• Experience managing digital projects
• Ability to manage multiple projects from start to finish on time and within budget
• Excellent communication skills
• Strong attention to detail
• Highly collaborative and solution-oriented with a flexible mindset that can adapt to changing client needs

The anticipated salary range for this position will be $110K-$145K. Salary is based on job-related factors such as: years of relevant experience, qualifications and/or certifications. Spectrum reserves the right to modify this pay range at any given time.

We want to ensure our employees are living their best (health and professional) life and offer a variety of benefits and perks which support our flexible work environment.

• All positions are remote friendly. At Spectrum, you choose where you work. We are a hybrid work environment with options to work in one of our three offices (D.C., New York, and Chicago), remotely from anywhere in the United States, or a combination.
• No matter where you work, you’ll benefit from the monthly cell phone reimbursement.
• Flexible time off. Take the time you need in addition to company holidays, voting time, jury duty and bereavement. We also offer a Sabbatical Program after 7 years of service.
• 13 weeks paid Parental Leave, inclusive of adoption and foster care placement.
• Continuous learning and development through Greatest Potential Self (proprietary talent program), tuition reimbursement programs, and in-house 1:1 coaching with access to talent and productivity-based assessments.
• Bring your friends to work at Spectrum and earn a generous referral bonus.
• Medical concierge service to assist with scheduling appointments, finding care, estimating and resolving claim issues, etc.
• Thorough onboarding including accessible conversations with leadership.
• 401k with company match and 1:1 Financial Coaching and Education.
• Wellness benefits including medical, dental, vision, as well as science-backed meditation and mindfulness tools through Headspace.

Spectrum is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Spectrum is committed to providing access, equal opportunity, and reasonable accommodations for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation to participate in the job application or interview process, contact Careers@spectrumscience.com