Project Management Coordinator

We are looking for a Project Management Coordinator to join our team in a permanent, full time capacity. This role is central to our work with a Dublin based financial partner, where we are helping to clarify their internal processes and decision making structures. You will act as the organizational hub for this engagement, ensuring that every meeting, task, and project milestone is recorded and tracked with precision. This is a fully remote position that requires a high level of organization and a clear, direct approach to communication. About the Role The Project Management Coordinator exists to bridge the gap between high level strategy and the daily tasks that keep a project alive. At Olive Tree, we believe that clear documentation is the foundation of good management. Your job is to make sure that the details do not get lost in the shuffle of busy schedules or complex client needs. Because we work entirely remotely, your ability to maintain a clear digital record is essential to how we remain organized and effective as a firm. You will support our advisors by handling the logistics of project delivery, allowing them to focus on solving client problems while you ensure the path forward is always documented and clear. What You Will Do

• Draft concise meeting summaries that highlight specific decisions made and identify who is responsible for each next step.
• Update and maintain project timelines to ensure we are meeting our commitments to our Dublin based financial partner.
• Coordinate schedules for internal reviews and client workshops across multiple time zones.
• Organize and maintain the project library so that all documents and notes are updated and easy for the team to find.
• Follow up with team members to ensure they have the information and resources needed to complete their assigned tasks.
• Monitor task completion and flag potential delays early so the team can adjust before deadlines are impacted.
• Assist in preparing regular status reports that provide an honest, plain English view of project progress.
• Help refine our internal coordination habits to make our remote work even more efficient.

What We Are Looking For

• A clear and concise writing style that favors plain words over corporate jargon.
• The ability to listen to a complex conversation and pull out the most important actionable points.
• Exceptional attention to small details and a habit of double checking work for accuracy.
• A preference for order and a natural ability to keep digital workspaces organized.
• Reliability in following up on open items without needing reminders from others.
• A calm approach to coordinating multiple tasks and changing priorities.
• A willingness to learn our specific methods for project coordination and note taking.

Helpful Background

• Familiarity with common digital productivity tools like spreadsheets, shared documents, or task tracking software.
• A degree or coursework in business, communications, English, or a related field that emphasizes clear writing.
• Previous experience in an internship or entry level role where you managed logistics, schedules, or records.
• Comfort working in a fully remote environment and communicating through written and video channels.
• Experience coordinating group efforts, whether through university projects, volunteer work, or previous employment.

What We Offer This is a permanent, full time role that is conducted entirely remotely. We offer a work environment where clarity and quiet focus are valued over constant meetings and administrative noise. You will have the opportunity to learn the fundamentals of management advisory work while contributing to an engagement with a large financial partner. This is a paid position, and the compensation is competitive for the role and the current entry level market. We focus on providing the tools and trust you need to do your work well from wherever you are located. About Olive Tree Consulting Olive Tree Consulting Group is a focused advisory practice that helps leadership teams solve recurring management issues. We typically work on the space between strategy and daily execution. A team can have very capable people and still find that decisions keep reopening, priorities stall, or responsibility remains unclear. These are rarely personality problems: they are structural habits that have not kept up with the company growth. We favor practical changes over large scale transformation programs. Our work involves looking at how decisions are made, how meetings are run, and how ownership is recorded. We prefer useful written notes and clear ownership over polished presentations and vague alignment. Good advisory work should make things plainer and leave the team with a rhythm they can continue on their own. The firm is built on the principle that memory is not a management system. We help teams create the smallest possible written record to support their work so that important follow up does not depend on who was in the room or who has the best memory. The goal is a quieter management pattern that makes the existing work easier to lead.